Procurement of IT Equipment, Software and Consumables

Information Technology Services (ITS) is responsible for maintaining the University network, servers, workstations and peripherals to ensure that quality is maintained at reasonable cost. As such, procurement of all University IT resources and services is to be centrally managed by ITS regardless of the source of funding; all IT related purchases must be made following 2.2014.1 Procurement of Information Technology Equipment, Software, and Consumables Procedure. ITS manages the purchase of IT-related items in collaboration with the purchasing department, which has the final responsibility and authority for vendor selection and all purchasing decisions.

A centralized IT procurement procedure benefits Michigan Tech by providing:

  • Brand and model standardization where appropriate
  • A campus-wide inventory of hardware and software to facilitate effective planning, maintenance, upgrades, and disposal
  • Pricing advantages obtained through volume purchasing and working with preferred vendors
  • License compliance for software purchases
  • Hardware and software with a known “support state” at the time of purchase

Effective August 26, 2013, per 2.2014 Information Technology Procurement Policy, all IT resources and services must be procured through the Office of Information Technology.

How does Michigan Tech IT determine standardized equipment? Compatibility,Warranty, and Lifecycle are strong considerations. [READ MORE]

Steps for buying IT equipment, software and consumables at Michigan Tech

  1. The user contacts IT User Services to place the initial request.
  2. User Services verifies the user's equipment needs and guided by the standardized equipment list, determines the equiment which best meets their needs.
  3. Once the appropriate equipment has been chosen, the customer provides User Services with a valid index to charge the purchase.
  4. If the customer is not authorized to approve the request, User Services will contact the department chair, director, departmental coordinator, or account custodian for approval.
  5. Upon approval, the order is procured, configured and delivered.

NOTICE: PURCHASING CONSUMABLES FOR YOUR IT EQUIPMENT

Need toner or ink refills for your copier or printer? To guarantee equipment compatibility, please place these orders through Michigan Tech IT; incompatible toner refills can damage your equipment and void the warranty. To order, send an email to it-help@mtu.edu with the make and model of your equipment, the type of toner/refill you need, and an account number for billing.

Michigan Tech IT purchases toner from a distributor that guarantees the product to be genuine and warrantied. When purchased campus-wide, we are able to determine the quantity of toner the campus needs as a whole and order in bulk. This allows us to keep supplies available on demand and results in a lower purchase cost for all affected departments.

Please contact IT at 487-1111 or it-help@mtu.edu with any questions.

Michigan Tech Supported Configurations

Select a category to expand to see available options.

The following refers to non-Apple hardware. To purchase a Mac Desktop or Laptop, please contact IT Help directly at it-help@mtu.edu or call 487-1111. IT User Services will also help you with the purchase of copiers or mobile devices.

Desktop Computers

Dell Optiplex 5040 Mini Tower

Dell Optiplex 5040 Mini Tower
Product Class
Standard/Basic Desktop Computer
ProcessorIntel Quad Core i5-6500, 3.2GHz
Memory8GB RAM
Hard Drive256GB SSD
GraphicsIntel Integrated Graphics (2-DisplayPort, 1-HDMI)
DVD DriveNone
Other specsstandard keyboard, optical wired mouse
Warranty3 year next day business day warranty
OptionsUpgrade to 16GB (+$60), 1TB SATA HDD (+$50), DVD - RW (+$30)
Price~$635

Dell Precision T3620 Mini Tower

Dell Precision T3620 Mini Tower
Product Class
Research/Performance Desktop Computer
ProcessorIntel Quad Core i7-6700, 3.4GHz
Memory16GB RAM
Hard Drive256GB SSD
GraphicsNvidia Quadro K620 2GB (1-DVI, 1-DP)
DVD DriveNone
Other specsstandard keyboard, optical wired mouse
Warranty3 year next day business day warranty
Options1TB SATA HDD (+$50), DVD RW drive (+$42)
Price~$1,024

Dell Optiplex 7440

Dell Optiplex 7440
Product Class
All-in-One Computer, 23"
ProcessorIntel i7 3.4GHz
Memory16GB RAM
Hard Drive256GB SSD
GraphicsIntel Integrated Graphics
DVD DriveNone
Other specs
Warranty3 year next day business day warranty
Options8GB Memory (-$112), 500GB HDD (-$207), 1TB HDD (-$184), Touch (+$161)
Price~$1,050

Laptops

How does IT classify laptops?

Presentation/Economy: An affordable, standard laptop designated for shared use in a department for conference travel, or presentations

Standard: A good general use laptop, powerful but light enough for travel. Compatible with a dual-screen docking station.

Performance: A more powerful laptop with a dedicated graphics card for heavier duty applications or video/image editing. Compatible with a dual-screen docking station.

Ultrabook: Ideal for travel and highly mobile situations, but not meant for heavy processing, or heavy data manipulation

Dell Latitude 3350

Dell Latitude 3350
Product Class
13" Presentation/Economy
ProcessorIntel i3-5005U
Memory4 GB RAM
Hard Drive500 GB Hard Drive
Screen1366 x 768 (13.3" screen)
DVD DriveNone
WirelessIntel Dual Band Wireless-AC 7265
Other specsWeight: 3.7lbs
WarrantyWarranty 3 year onsite warranty, 3 year accidental damage warranty
OptionsExternal DVD +/- RW (+$25)
Price~$788

Dell Latitude E5470

Dell Latitude E5470
Product Class
14" Standard
ProcessorIntel i5-5300U CPU
Memory8 GB RAM
Hard Drive500 GB Hard Drive
Screen1920 x 1080 (14" screen)
DVD DriveNone
WirelessIntel Wireless
Other specsWeight: 4.0 lbs
Warranty3 year onsite warranty, 3 year accidental damage warranty
OptionsUpgrade to 16GB Memory (+$129), docking station, i7 CPU, larger HDD, External DVD +/- RW (+$25)
Price~$975

Dell Latitude E5570

Dell Latitude E5570
Product Class
15" Standard
ProcessorIntel Core i5-6440HQ (Quad Core 2.6GHz, 6MB cache)
Memory8GB RAM
Hard Drive500GB Hard Drive
Screen1920x1080 15.6"
DVD DriveNone
WirelessIntel Tri-Band Wireless-AC 18260
Other specsWeight: 4.6 lbs
Warranty3 year onsite, 3 year accidental damage
OptionsUpgrade to 16GB Memory (+$143), docking station (+$145), larger HDD, External DVD +/- RW (+$25)
Price~$975

Dell Latitude E7470

Dell Latitude E7470
Product Class
14" Ultrabook
ProcessorIntel Dual Core i7-6600U CPU
Memory8 GB RAM
Hard Drive256GB SDD
Screen1920 x 1080 (14" screen)
DVD DriveNone
WirelessIntel Tri-Band Wireless-AC 18260
Other specsWeight: 3.13 lbs
Warranty3 year onsite, 3 year accidental damage
OptionsIntel Dual Core i5-6300U CPU (-$51), 16GB memory (+$43), 512GB SSD (+$73), 2560 x 1440 touch screen (+$193), docking station (+$131), External DVD +/- RW (+$25)
Price~$1,345.80

Dell Latitude E5570

Dell Latitude E5570
Product Class
15" Performance Laptop
ProcessorIntel Core i7-6820HQ (Quad Core, 2.7GHz, 8MB cache)
Memory16GB RAM
Hard Drive256GB SSD
Screen1920x1080 15.6"
DVD DriveNone
WirelessIntel Tri-Band Wireless-AC 18260
Other specs4.6 lbs
Warranty3 year onsite, 3 year accidental damage
Optionsdocking station (+$145), larger HDD, External DVD +/- RW (+$25)
Price~$1,400

Monitors

Dell P2317H (23" screen)

Dell P2317H (23 Screen size/type1920 x 1080 (23" screen)
Display InputVGA, DisplayPort, HDMI
Other specs1 x USB 3.0 - Upstream, 2 x USB 3.0 ports - Side, 2 x USB 2.0 ports - Bottom
Sound optionsUses AC 511 USB Sound Bar (~$25)
Price~$173

Dell Ultrasharp U2417H 24" monitor

Dell Ultrasharp U2417H 24 Screen size/type1920 x 1080 (24")
Display Input1 HDMI, 1 DisplayPort, 1 Mini DisplayPort
Other specs4 USB 3.0 ports (2 on the side)
Sound optionsDesktop speakers (+$20)
Price~$215

Dell Ultrasharp U2515H 25" monitor

Dell Ultrasharp U2515H 25 Screen size/type2560 x 1440 (25")
Display Input2 HDMI, 1 DisplayPort, 1 Mini DisplayPort
Other specs4 USB 3.0 ports, Thin Bezel (nice for multiple displays)
Sound optionsAC511 Soundbar (+$24)
Price~$294

Dell P2715Q Ultra HD 4K (27" screen)

Dell P2715Q Ultra HD 4K (27 Screen size/type3840 x 2160 (27" screen)
Display Input1 DisplayPort, 1 Mini DisplayPort
Other specs1 DisplayPort out, 4 USB 3.0 downstream, 1 USB 3.0 upstream
Sound optionsUses AC 511 USB Sound Bar (~$25)
Price~$525

Printers

HP Color LaserJet Pro M477fdn

HP Color LaserJet Pro M477fdn
Product Class
Mid-sized MFP Printer
Resolution600 x 600
DuplexYes
Pages Per Minute28
Recommended Monthly Volume750 to 4,000 pages
Toner Yield6,500 B&W ($118), 5,000 color ($158)
B&W TonerHP 410X CF410X High Yield Black
Color TonerHP 410X CF411X Cyan; HP 410X CF412X Magenta; HP 410X CF413X Yellow
Operating SystemDrivers for Windows, Mac, Linux
Warranty1 year warranty
Price~$330

HP LaserJet M252dw

HP LaserJet M252dw
Product Class
Small Desktop Printer Color
Resolution600 x 600
DuplexYes
Pages Per Minute19
Recommended Monthly Volume250 to 2,500 pages
Toner Yield2,800 b&w ($74), 2,300 color ($84)
B&W TonerHP 201X CF400X High Yield Black
Color Toner

HP 201X CF401X Cyan
HP 201X CF402X Yellow
HP 201X CF403X Magenta

Operating SystemDrivers for Windows, Mac, Linux
Warranty1 year warranty
Price~$215

HP LaserJet M277dw

HP LaserJet M277dw
Product Class
Small MFP Color
Resolution600 x 600
DuplexYes
Pages Per Minute18
Recommended Monthly Volume250 to 2,500 pages
Toner Yield2,800 b&w ($74), 2,300 color ($84)
B&W TonerHP 131X CF210X High Yield Black
Color Toner

HP 201X CF401X Cyan
HP 201X CF402X Yellow
HP 201X CF403X Magenta

Operating SystemDrivers for Windows, Mac, Linux
Warranty1 year warranty
Price~$341

HP Laserjet Pro M402dn

HP Laserjet Pro M402dn
Product Class
Mid-sized Printer B/W
Resolution600 x 600
DuplexYes
Pages Per Minute40
Recommended Monthly Volume750 to 4,000 pages
Toner Yield9,000 b&w ($176)
B&W TonerHP 26X CF226X High Yield Black
Color TonerN/A
Operating SystemDrivers for Windows, Mac, Linux
Warranty1 year warranty
Price~$227

HP LaserJet Pro M426fdn

HP LaserJet Pro M426fdn
Product Class
Mid-sized MFP Printer
Resolution600 x 600
DuplexYes
Pages Per Minute40
Recommended Monthly Volume750 to 4,000 pages
Toner Yield9,000 b&w ($176)
B&W TonerHP 26X CF226X High Yield Black
Color TonerN/A
Operating SystemDrivers for Windows, Mac, Linux
Warranty1 year warranty
Price~$300