Procurement of IT Equipment, Software and Consumables

Information Technology Services (ITS) is responsible for maintaining the University network, servers, workstations and peripherals to ensure that quality is maintained at reasonable cost. As such, procurement of all University IT resources and services is to be centrally managed by ITS regardless of the source of funding; all IT related purchases must be made following 2.2014.1 Procurement of Information Technology Equipment, Software, and Consumables Procedure. ITS manages the purchase of IT-related items in collaboration with the purchasing department, which has the final responsibility and authority for vendor selection and all purchasing decisions.

A centralized IT procurement procedure benefits Michigan Tech by providing:

  • Brand and model standardization where appropriate
  • A campus-wide inventory of hardware and software to facilitate effective planning, maintenance, upgrades, and disposal
  • Pricing advantages obtained through volume purchasing and working with preferred vendors
  • License compliance for software purchases
  • Hardware and software with a known “support state” at the time of purchase

Effective August 26, 2013, per 2.2014 Information Technology Procurement Policy, all IT resources and services must be procured through the Office of Information Technology.

How does Michigan Tech IT determine standardized equipment? Compatibility,Warranty, and Lifecycle are strong considerations. [READ MORE]

Steps for buying IT equipment, software and consumables at Michigan Tech

  1. The user contacts IT User Services to place the initial request.
  2. User Services verifies the user's equipment needs and guided by the standardized equipment list, determines the equiment which best meets their needs.
  3. Once the appropriate equipment has been chosen, the customer provides User Services with a valid index to charge the purchase.
  4. If the customer is not authorized to approve the request, User Services will contact the department chair, director, departmental coordinator, or account custodian for approval.
  5. Upon approval, the order is procured, configured and delivered.

NOTICE: PURCHASING CONSUMABLES FOR YOUR IT EQUIPMENT

Need toner or ink refills for your copier or printer? To guarantee equipment compatibility, please place these orders through Michigan Tech IT; incompatible toner refills can damage your equipment and void the warranty. To order, send an email to it-help@mtu.edu with the make and model of your equipment, the type of toner/refill you need, and an account number for billing.

Michigan Tech IT purchases toner from a distributor that guarantees the product to be genuine and warrantied. When purchased campus-wide, we are able to determine the quantity of toner the campus needs as a whole and order in bulk. This allows us to keep supplies available on demand and results in a lower purchase cost for all affected departments.

Please contact IT at 487-1111 or it-help@mtu.edu with any questions.

Michigan Tech Supported Configurations

Select a category to expand to see available options.

The following refers to non-Apple hardware. To purchase a Mac Desktop or Laptop, please contact IT Help directly at it-help@mtu.edu or call 487-1111. IT User Services will also help you with the purchase of copiers or mobile devices.

Desktop Computers

Dell Optiplex 7010 Minitower

Dell Optiplex 7010 Minitower
Product Class
Standard/Basic Desktop Computer
ProcessorQuad Core i5 3.2Ghz Intel
Memory4 GB RAM
Hard Drive500 GB Hard Drive
GraphicsIntel Integrated Graphics / Dual Display Support
DVD DriveDVD-RW Drive
Other specsMinitower case, standard keyboard, optical wired mouse
Warranty3 year next day business day warranty
OptionsUpgrade to 8GB RAM
VendorDell
Price~$650

Dell Optiplex 9020 Minitower

Dell Optiplex 9020 Minitower
Product Class
Research/Performance Desktop Computer
ProcessorQuad Core i7 3.4Ghz Intel
Memory8 GB RAM
Hard Drive500 GB Hard Drive
GraphicsNVIDIA GeForce GT645, 1GB (1-DP, 1-DVI, 1-HDMI)
DVD DriveDVD-RW Drive
Other specsMinitower case, standard keyboard, optical wire mouse
Warranty3 year next day business day warranty
OptionsUpgrade to 16GB RAM, Upgrade to 1TB Hard Drive, GTX 645
VendorDell
Price~$1,050

Dell Optiplex 9030 All in One

Dell Optiplex 9030 All in One
Product Class
All-in-One Computer, 23"
ProcessorQuad Core i7 3.2Ghz Intel Processor
Memory8 GB RAM
Hard Drive500 GB Hard Drive
GraphicsIntel Integrated Graphics
DVD DriveDVD-RW Drive
Other specs
Warranty3 year next day business day warranty
OptionsUpgrade to 16GB RAM, 1 TB Hard Drive, Touch Screen
VendorDell
Price~$1,150

Laptops

How does IT classify laptops?

Presentation/Economy: An affordable, standard laptop designated for shared use in a department for conference travel, or presentations

Standard: A good general use laptop, powerful but light enough for travel. Compatible with a dual-screen docking station.

Performance: A more powerful laptop with a dedicated graphics card for heavier duty applications or video/image editing. Compatible with a dual-screen docking station.

Ultrabook: Ideal for travel and highly mobile situations, but not meant for heavy processing, or heavy data manipulation

Dell Latitude 3340

Dell Latitude 3340
Product Class
13" Presentation/Economy
ProcessorIntel i3-4010U 1.7 GHz CPU
Memory4 GB RAM
Hard Drive500 GB Hard Drive
Screen1366 x 768 (13.3" screen)
DVD DriveNone
WirelessIntel Wireless
Other specsWeight: 3.5lbs
Warranty3 year onsite warranty
OptionsExternal DVD +/- RW, 3 year accidental damage coverage
VendorDell
Price~$725

Dell Latitude E5440

Dell Latitude E5440
Product Class
14" Standard
ProcessorIntel i5-4300u CPU
Memory4 GB RAM
Hard Drive320 GB Hard Drive
Screen1600 x 900 (14" screen)
DVD DriveDVD-RW Drive
WirelessIntel Wireless
Other specsWeight: 3.5 lbs
Warranty3 year onsite warranty, 3 year accidental damage warranty
OptionsUpgrade to 8GB Ram, docking station, i7 CPU, larger HDD
VendorDell
Price~$1,033

Dell Latitude E5540

Dell Latitude E5540
Product Class
15" Standard
ProcessorIntel i5-4300u CPU
Memory4 GB RAM
Hard Drive320 GB Hard Drive
Screen1920 x 1080 (15" screen)
DVD DriveDVD-RW Drive
WirelessIntel Wireless
Other specsWeight: 3.5 lbs
Warranty3 year onsite, 3 year accidental damage
OptionsUpgrade to 8GB RAM, docking station, i7 CPU, larger HDD
VendorDell
Price~$1,066

Dell Latitude E7440

Dell Latitude E7440
Product Class
14" Ultrabook
ProcessorIntel i5-4300u CPU
Memory8 GB RAM
Hard Drive128 GB SDD
Screen1920 x 1080 (14" screen)
DVD DriveNone
WirelessIntel Wireless
Other specsWeight: 3.5 lbs
Warranty3 year onsite, 3 year accidental damage
Optionsi7 CPU, 256 GB SSD, 16GB RAM, Touch Screen, Larger HDD
VendorDell
Price~$1,555

Dell Latitude E5540

Dell Latitude E5540
Product Class
15" Performance Laptop
ProcessorIntel i7-4600u CPU
Memory8 GB RAM
Hard Drive320 GB Hard Drive
Screen1920 x 1080 (15" screen)
DVD DriveDVD-RW Drive
WirelessIntel 7260 Wireless/Bluetooth
Other specsWeight: 3.5 lbs
Warranty3 year onsite, 3 year accidental damage
OptionsUpgrade to 16GB RAM, docking station, 128GB or 256GB SSD
VendorDell
Price~$1,400

Monitors

Dell P2314H (23" screen)

Dell P2314H (23 Screen size/type1920 x 1080 (23" screen)
Display InputVGA, DVI-D, Display Port
Other specs4 USB 2.0 ports (3 downstream ports, 1 upstream port)
Sound optionsUses AC 511 USB Sound Bar (~$25)
Price~$180

Dell U2412M (24" screen)

Dell U2412M (24 Screen size/type1920 x 1200 (24" screen) W/VGA
Display InputVGA, DVI, Display Port
Other specs4 USB 2.0 downstream ports, 1 USB 2.0 upstream port
Sound optionsDC Power for Dell Soundbar (AX510)
Price~$265

Dell U2413 (24" screen)

Dell U2413 (24 Screen size/type1920 x 1200 (24" screen)
Display InputHDMI, DVI, DP out, Mini DP, Display Port (NO VGA)
Other specs2 USB 3.0 downstream, 1 USB 3.0 upstream, SD Card reader
Sound optionsAudio out, DC Power for Dell sound bar (AX510)
Price~$470

Dell U2713HM (27" screen)

Dell U2713HM (27 Screen size/type2560 x 1400 (27" screen) W/VGA
Display InputHDMI, DVI, VGA, Display Port
Other specs2 USB 3.0 downstream, 1 USB 3.0 upstream
Sound optionsAudio out, DC Power for Dell sound bar (AX510)
Price~$625

Dell U2713H (27" screen)

Dell U2713H (27 Screen size/type2560 x 1400 (27" monitor) W/SD Card Reader
Display InputHDMI (NO VGA), DVI, DP out, Mini DP, Display Port
Other specs4 USB 3.0 downstream, 1 USB 3.0 upstream, SD Card Reader
Sound optionsAudio out, DC Power for sound bar (AX510)
Price~$780

Printers

HP LaserJet M251nw

HP LaserJet M251nw
Product Class
Small Desktop Printer Color
Resolution600 x 600
DuplexNo
Pages Per Minute14
Recommended Monthly Volume250 to 1,500 pages
Toner Yield2,400 b&w ($72), 1,800 color ($71)
B&W TonerHP 131X CF210X High Yield Black
Color Toner

HP 131A CF211A Cyan
HP 131A CF212A Yellow
HP 131A CF213A Magenta

Operating SystemDrivers for Windows, Mac, Linux
Warranty1 year warranty
Price~$150

HP LaserJet M276nw

HP LaserJet M276nw
Product Class
Small MFP Color
Resolution600 x 600
DuplexNo
Pages Per Minute14
Recommended Monthly Volume250 to 1,500 pages
Toner Yield2,400 b&w ($72), 1,800 color ($71)
B&W TonerHP 131X CF210X High Yield Black
Color Toner

HP 131A CF211A Cyan
HP 131A CF212A Yellow
HP 131A CF213A Magenta

Operating SystemDrivers for Windows, Mac, Linux
Warranty1 year warranty
Price~$280

HP Laserjet Pro M401dne

HP Laserjet Pro M401dne
Product Class
Mid-sized Printer B/W
Resolution1200 x 1200
DuplexYes
Pages Per Minute35
Recommended Monthly Volume750 to 3,000 pages
Toner Yield6,900 b&w ($143)
B&W TonerHP 80X CF280X High Yield Black
Color TonerN/A
Operating SystemDrivers for Windows, Mac, Linux
Warranty1 year warranty
Price~$202

HP LaserJet Pro M425dn

HP LaserJet Pro M425dn
Product Class
Mid-sized MFP Printer
Resolution1200 x 1200
DuplexYes
Pages Per Minute35
Recommended Monthly Volume750 to 3,000 pages
Toner Yield6,900 b&w ($143)
B&W TonerHP 80X CF280X High Yield Black
Color TonerN/A
Operating SystemDrivers for Windows, Mac, Linux
Warranty1 year warranty
Price~$344

HP OfficeJet Pro X551dw

HP OfficeJet Pro X551dw
Product Class
Mid-sized Printer
Resolution1200 x 1200
DuplexYes
Pages Per Minute42
Recommended Monthly Volume1,000 to 6,000 pages
Toner Yield9,200 b&w ($100), 6,600 color ($100)
B&W TonerHP 970XL CN625AM High Yield Black
Color Toner

HP 971XL CN626AM Cyan
HP 971XL CN627AM Magenta
HP 971XL CN628AM Yellow

Operating SystemDrivers for Windows, Mac, Linux
Warranty1 year warranty
Price~$290

HP OfficeJet Pro X576dw

HP OfficeJet Pro X576dw
Product Class
Mid-sized MFP Printer
Resolution1200 x 1200
DuplexYes
Pages Per Minute42
Recommended Monthly Volume1,000 to 6,000 pages
Toner Yield9,200 b&w ($100), 6,600 color ($100)
B&W TonerHP 970XL CN625AM High Yield Black
Color Toner

HP 971XL CN626AM Cyan
HP 971XL CN627AM Magenta
HP 971XL CN628AM Yellow

Operating SystemDrivers for Windows, Mac, Linux
Warranty1 year warranty
Price~$430